Appointment Of Committees

APPOINTMENT OF COMMITTEES, GOVERNORS AND REPRESENTATIVES
ON OUSIDE BODIES FOR 2004/05

DETAILED CONSIDERATIONS

1. Terms of Reference of Committees

To re-affirm the terms of reference approved at the council on 6 April 2004
as set out below:

a) Strategy and Finance Committee

Strategy

i) To guide the Council in the formulation of its objectives and priorities, and to recommend the programmes and other steps necessary to achieve them.
ii) Without prejudice to the responsibilities of the other committees, to review the effectiveness of all the Council's work and the standards and levels of service provided.
iii) To identify the need for new services and to keep under review the necessity for existing services.

Finance

iv) to prepare the Council's financial strategy.
v) to review the annual revenue estimates as proposed by the Responsible Financial Officer (RFO)
vi) To prepare the overall capital budget.
vii) To make recommendations on the precept based on the combined revenue estimates and capital budget and submit them to the Council in December/January each year
viii) To monitor the overall revenue expenditure against budget.
ix) To approve the arrangements for the collections of revenues and accounts due to the Council and to give necessary directions for the recovery thereof.
x) To monitor and make recommendations to the council regarding the Council's investments.
xi) To monitor payments including cheques, direct debits and standing orders
xii) Ongoing control and audit of the Council's income and expenditure
xiii) To ensure that a minimum of one internal audit is undertaken each financial year by an independent auditor.
xiv) To consider matters arising from the reports of the internal and external auditors and, where considered necessary, make changes to the Council's system of controls.
xv) Review the Council's Financial Regulations
xvi) Undertake appropriate risk assessments in relation to the Council's insurance cover

xvii) Insure against such risks as the committee deems necessary to cover

Improvement

xviii) To pursue Quality Status and Best Value for the council
xix) To ensure that the Council's organisation and management processes make the most effective contribution to the achievement of the Council's objectives and to keep them under review, making recommendations as necessary for change in committee or or organisational structures, or the distribution of functions and responsibilities.

Publicity and Mayoralty

xx) To publish Town Newsletters, Directories, Guides and other publicity material

xxi) To foster links with other local communities for the benefit of the Town.

xxii) To deal with public relations matters and make recommendations in respect of the civic and ceremonial functions of the Town Council.

xxvi) To publicise the activities of the Mayor.

Constitution

xxiii) To consider and make recommendations to the Council concerning the Council's Standing Orders and Terms of Reference of Committees.
xxiv) To consider and make recommendations to the Borough Council on all matters which may affect the boundaries, status, powers and duties of the Council and electoral arrangements.
xxv) To ensure Councillors comply with the Code of Conduct

Staffing

xxvi) To make recommendations to the Council when necessary relating to the employment of staff (both officers and manual workers) including superannuation and pensions, establishment control, salary and wage structures, grading, promotion, allowances, conditions of employment, terms of appointment, training and qualifications, recruitment, industrial relations, health and safety, consultation, conduct and redundancies
Information and Communications Technology (ICT)
xxvii) To consider all Information and Communications Technology matters, including the development of the web-site.

General

xxviii) To consider matters of public concern.
xxix) To make recommendations to the Council regarding the making of any objection or order or the authorisation of any notice of legal proceedings.
xxx) To deal with any matters that do not fall within the province of any other committee and such other matters as may be referred to this committee by the Council.
b) Planning Committee
i) To develop the Town Council's overall strategy for the development and conservation of Penwortham.
ii) To submit comments when necessary on planning proposals concerning development within the Town and to convey these to the appropriate authority in time for them to be taken into consideration.
iii) To make representations as appropriate concerning
a) The Structure Plan
b) The South Ribble Local Plan
iv) To consult with individuals and interested organisations within Penwortham to as far as possible and to ensure that all legitimate concerns on planning matters are taken into account.
v) To be concerned with Tree Preservation in Penwortham and any associated matters of concern.
vi) to host guest speakers relating to planning matters.

c) Events Committee

To encourage, organise and promote the annual gala and other appropriate town events, street entertainment etc,
d). Penwortham Community Centre Joint Management Committee
i) Within the context of the Council's overall policy and the Committee's Constitution, to maintain and manage the Penwortham Community Centre for cultural, educational, leisure and recreational activities for local residents, the wider community and visiting organisations.
ii) To set the fees and charges for the use and letting of the Community Centre.
iii) To appoint members to, and maintain close liaison with, the Penwortham Community Centre User Committee.

e) Environment Committee

i) Within the context of the Council's overall policy, to provide, maintain and manage allotment land and to set fees and charges for its use.
ii) To note and respond appropriately to matters raised by the allotment holders.
iii) To collect and administer any fees from the allotment holders
iv) To exercise the Council's responsibility concerning parks and open spaces and facilities therein.
v) To preserve, maintain and enhance public footpaths, bridleways, and woodland

vi) To monitor the condition of the public highway, including footways

vii) To monitor the condition of footway lighting and make recommendations for its improvement.

viii) To monitor the condition of footway cleaning

ix) To monitor, where necessary, the reinstatement of highways and footways after work by utility companies

x) Waste minimisation and recycling

xi) To monitor, where necessary, the condition of any land or buildings in private ownership

xii) To provide and maintain public seats

xiii) To maintain the Town Council's notice boards

xiv) To consider and encourage environmental improvements, such as tree planting and nature conservation.

f) Cemetery Committee

i) To deal with all matters in accordance with the Council's policies concerning the overall maintenance and management of the Council's cemetery and war memorial.
ii) To monitor and revise as necessary the regulations for the use of the cemetery.
iii) To review annually the fees for the cemetery.

Penwortham Town Council
Penwortham Community Centre - Kingsfold Drive, Penwortham, Preston, Lancashire, PR1 9EQ
Tel: 01772 750533 or 07817 655 943
info@penworthamtowncouncil.gov.uk.